JOB OPENING:

Contracts Compliance Specialist

Posted onDecember 2, 2025/inCivil Division Job Opening, Employment Opportunity

Job Title: Contracts Compliance Specialist
Division: Preconstruction/Estimating
Reports To: VP of Contracts Compliance
Pay Range: $65,000.00 – $80,000.00

Position Summary

The Contracts Compliance Specialist plays a critical role in building our Contract Compliance Infrastructure (CCI) system from the ground up. This position focuses on the design, testing, and implementation of our new CCI platform, alongside standardizing department workflows. Ideal for a tech-savvy, process-driven professional, this role combines construction contract administration with system implementation. You will collaborate across all departments to ensure our contracts are digital, organized, and strictly compliant.

ESSENTIAL JOB DUTIES

Template Standardization: Organize and format master templates for seamless integration into the CCI system.
System Testing & Optimization: Participate in User Acceptance Testing (UAT) to identify system bugs, test automation rules, and suggest configuration improvements before the departmental launch.
Standard Operating Procedures (SOPs): Help draft clear, step-by-step internal compliance manuals and CCI user guides for department teams.
Filing System Architecture: Build and maintain clean, organized digital filing structures to ensure all records are instantly searchable and audit ready.
Training Support: Create simple user guides, cheat sheets, and training materials to help project teams successfully adopt the new policies and procedures.
Inter-Departmental Coordination: Act as the administrative bridge between departmental teams to enforce compliance rules.
Negotiation Support: Support contract negotiations and provide input on terms, conditions, and amendments.
Compliance Monitoring: Assist in the monitoring of contract compliance, identifying and addressing non-compliance issues.
Administrative Operations & Reporting: Perform high-volume data entry, maintain accurate records, and generate compliance reports to support leadership, procurement activities, and contract professionals.

COMPETENCIES & REQUIREMENTS

Process & Execution Mindset: Strong organizational skills with a natural affinity for rules, checklists, and compliance workflows.
Tech-Savviness: Exceptional comfort level with software platforms, including Excel; ability to learn, test, and troubleshoot new digital tools quickly.
Data Integrity: Proven ability to perform accurate, high-volume data entry and digital file organization with zero errors.
Construction Literacy: Familiarity with construction-specific legal documents, subcontract agreements, procurement processes, and industry terms (e.g., retainage, lien waivers, COIs).
Strong Communication: Clear verbal and written communication skills to collaborate effectively with subcontractors, vendors, and internal teams.
Time Management: Ability to multitask, prioritize tasks in a fast-paced environment, and track tight project deadlines.
Discretion: Absolute integrity and reliability when handling confidential project costs, financial data, and legal agreements.

CERTIFICATIONS

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

ACKNOWLEDGEMENT

This Job Description is intended to provide the job applicant with a general description of the nature of work required by the position. It is not an exhaustive list of duties and responsibilities, but rather a baseline, and more may be required as directed by management.

TO APPLY, COMPLETE THE FORM BELOW

BEFORE BEGINNING: Any question that ends with an asterisk (*) must be answered. Do not use the “Back” button on the form page while completing the application, or you will lose all the information you’ve entered. Before filling out the form, we recommend gathering your information such as employment history, name of references, and contact information to ensure the page doesn’t time out.

Stella May Contracting is a place where hard work and initiative are truly recognized. The company’s consistent growth creates ongoing opportunities to take on new challenges, learn quickly, and advance your career. If you’re motivated to grow, this is a place where you can achieve success quickly and make a real impact, and it has certainly made a lasting impact on both my personal and professional life.

Christian ScopellitiPre-Construction

My favorite part of working at Stella May Contracting is the incredible support that’s always available to help get the job done right. When I was out in the field, I never had to chase down PPE or tools—SMC made sure we had everything we needed to work efficiently and, most importantly, safely. If anyone needed extra training—whether during work hours or after—there was always someone willing to step in and make sure you understood the task and how to do it properly. That same level of support continued even after I transitioned into an office role. I truly couldn’t ask for a more dedicated and supportive team.

Colin HolmgrenAssistant Project Manager

Joining Stella May Contracting, Inc. a decade ago, I found a culture built on valued collaboration and a mission to deliver safe, successful projects. Today, that collaborative spirit is more than just a value—it is the foundation of a genuinely united community where our synergy drives success. I have consistently been impressed by our leadership’s transparency and integrity. They share goals and challenges openly, seek employee feedback regularly, and ensure every voice is heard. This fosters an incredible sense of support that, along with a genuine commitment to work-life balance, empowers us to not only succeed in our mission to “Build it Safely to Serve and to Shine” but also to thrive professionally and personally.

Nancy SebastianVP of Contract Compliance

Working for this company has provided me with tremendous opportunities for professional growth and development. I began as a Gas Administrator, where I gained a strong foundation in operational processes and project coordination. With the guidance of great mentors and the company’s focus on employee advancement, I was able to expand my knowledge, leadership skills, and technical understanding, which led to my promotion to Gas Project Manager.

This role has allowed me to take on greater responsibilities, lead teams, and manage projects. These experiences have strengthened my confidence and expertise in the industry. I’m proud to work for a company that values its people, promotes them from within, and creates an environment where hard work and dedication are recognized and rewarded.

Belinda DeJesusProject Manager

My favorite part working here at Stella May Contracting is the people. from Management to the Safety Dept., people want you to grow and learn from the ground up. I have never worked for a company that cares so much for its employees. We have an HR department that will help in any aspect or issue. I have never been with a company that sends one of the HR members out to the job sites daily to ask team members is there anything the company can do to help them in the field. Our company is like extended family. We Build it to Serve and to Shine.

Kenneth HillAssistant Safety Director

Why come to work at Stella May Contracting? Opportunities are endless at Stella May. If you want a company to learn from, SMC is a great company to do that with. Growth from within is encouraged and as we are growing, SMC continues to put safety and family first.

Tabatha CoulterUtilities Program Manager

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Contracts Compliance Specialist

Position Summary

ESSENTIAL JOB DUTIES

COMPETENCIES & REQUIREMENTS

CERTIFICATIONS

ACKNOWLEDGEMENT

TO APPLY, COMPLETE THE FORM BELOW

Pre-Screening Questions

Personal Information

State of Maryland Polygraph Law Pre-Screening Disclaimer

Employment History (1)

Employment History (2)

Employment History (3)

Personal References

Recent News & Job Posts

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